Requirements for a registry of electronic licences

Purpose: The paper presents a brief history of electronic licensing initiatives before considering current practices for managing licences to electronic resources. The intention was to obtain a detailed understanding of the requirements needed for a registry of electronic licences that would enable usage terms and conditions to be presented to end-users at point of use. Approach: Two extensive focus groups were held, each comprising representatives from the main stakeholder groups. These structured events considered existing and ongoing issues and approaches towards licence management and investigated a range of ‘use-cases’ where potential usages for a licence registry were outlined and discussed. Findings: The results form part of a requirements gathering and analysis process which will inform the development of a registry of electronic licences. This work forms part of the JISC-funded Registry of Electronic Licences (RELI) project. The paper finds that there are many complexities when dealing with electronic licences such as licence specificity, licence interpretation, definitions of authorised users and dissemination of usage terms and conditions. Implications: These issues and others are considered and the impact on a subsequent registry of electronic licences is discussed. It is clear from the findings that there is a real and immediate need for a licence registry. Originality: The paper provides a rich picture of the concerns and practices adopted both when managing licences and ensuring conformance with licences to electronic resources. The findings have enabled the scope of a licence registry to be determined. The registry is currently under development.