The role of metadata in managing knowledge

Organisations make use of a variety of knowledge management systems (KMS) in order to facilitate the creation, storage, transfer and reuse of organisational knowledge. Metadata is used to describe knowledge by its attributes and to provide the context, quality, condition or other characteristics of knowledge assets. This thesis explores the way in which metadata is being used in KMS. It provides an analysis of the types of metadata used for the descriptIon of knowledge documents at the semantic level and complements other research on the evaluation of KMS by focusing on the use of metadata, adopting a user perspective. The empirical work was carried out through case study research in two highly knowledge-intensive companies, a motorsport engineering company and a pharmaceutical company. Data collection tools included field visits, documentation, surveys and interviews. The findings demonstrate the level of users' satisfaction with the KMS and metadata and their readiness to create metadata when contributing a knowledge document to the KMS. Demographic factors, such as gender, age, qualifications, and years working with the company, are analysed in conjunction with attitudes towards the KMS and metadata The two metadata schemes used in each company are mapped semantically to the widely used Dublin Core Metadata Element Set (DCMI), in order to identify good practice in designing a metadata scheme for a KMS From the mapping, the basis of a metadata framework is created, intended to be used as a checklist for the development of comprehensive metadata schemes for the description of knowledge documents. The metadata management processes of the two companies are analysed to propose guidelines for the development of a metadata management strategy.